Conference Organizers:
Enjoy fast, quality, program, abstract booklet, proceedings!
All Free of Charge for NDT Events!
• Program Details of the Conference Management Server
The Conference Management Server (CMS) is a feature-rich conference management system that tries to accommodate the support needs of a range of very different conference configurations. The CMS serves as interface and controls the workflow for Authors, Administrators, Committee Members and Editors. In order to be flexible enough to be deployed efficiently in different scenarios. The Conference Administrator (Secretary or Chair) can configure CMS online and see the effects of any changes in real-time. Features or editing permissions can be set individually for members of the team (the committee). The final result of this online program is the technical conference program, abstract booklet and the electronic proceedings (CD/DVD, stick, Internet).
| Program Functions
| Call for Papers
•Author Registration
•Copyright/Licence transfer
•Abstract Submission
•Co-Author Data
•Keyword Submission
•Review System
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Adminstration Tools
•Broadcast Emails
•Contacts Database
•Speaker/Poster scheduling
•Session scheduling
•Data-Backup
•Excel-Export
•FTP
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Paper Process
•Paper Submission
•Paper Templates
•Review System
•MS-Word to PDF
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Export Tools
•Conference Proceedings
•Formats Flash drive, CD or DVD
•Abstract Booklet
•Technical Program
•Online Publishing
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• Electronic submissions of abstracts, papers and online review system
The CMS is a mature and comprehensive tool. It facilitates smooth abstract and paper submission and it enables an efficient online review process. Running on our servers, it can be set-up and customized quickly and is immediately ready for use. It will not only save you a lot of time by taking much of the drag off the chair person that comes with organizing a conference, it will also contribute to a more satisfying conference experience for the participants. Try the Demo Event
 • Book of Abstracts
Based on the inputs the system export all abstracts as one PDF file (Abstract Booklet). Program information such as data room/date/time is printed in each abstract. See Abstract Booklet Example Draft Version!
• Conference proceedings
Conference proceedings are documents of lasting value. We take care of the professional treatment of your proceedings. We provide you with a digital distribution of these substantial documents on CD and/or the Internet will save not only costs but also the environment. A small booklet with an attached digital medium lets you have the best of both worlds. See e-Proceedings Archive
We host also your Online Event in NDT.net in conjunction with a virtual meeting room in the forum.
Experience since 1995
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Details of features:
Features for the authors
• register with the system, create a user account
• receive automatic confirmation email
• retrieve lost passwords
• log-in and view welcome page
• review and maintain personal data
• review and maintain Co-Author data
• submit contributions (title, abstract, keywords, authors, preferences, comments)
• propose a type of presentation (oral, poster, etc.)
• view the status of the contributions
• submit the final files of contributions
• submit comments to the administrator
• receive automatic confirmation email
• automatic naming ruels for files
• track orginal authors file names
• submit revised files
• receive the conference session
• view the results of peer reviewing
• receive reminders and other bulk email messages from the Chair that are specifically targeted at Authors
Features for the Conference Administrator (Secretary)
• configure all system features
• nominate assistants (Chair, Editor, Reviewer)
• set different system rights for the people of the team
• configure the welcome page, post current news
• define accepted contribution languages (checkboxes for the author form)
• define tracking statuses (e.g. accepted, rejected, publish)
• define meeting rooms (e.g. New York, Rome, Berlin)
• communicate by bulk email with pre-determined groups of users
• view and edit the details of all authors
• create new user accounts
• delete existing user accounts
• view, edit or delete any submitted abstract
• automatic naming/numbering rules for all submitted files (e.g. X_name_RevX.doc)
• save the autors orignal file name for tracking reasons
• receive automatic email notifications (new registrations, of each file upload)
• download the files of submitted papers by FTP or Web
• create and view administrative notes for any participant that are not visible to authors
• view the results of the reviewers' rating for papers
• assign tasks to reviewers manually or automatically (optionally based on a bidding process)
• view statistics about participants and paper submissions
• track progress of the assigned edit and review tasks
• select or reject papers manually or automatically, based on the results of peer reviews
• assign presentation types (oral, poster, etc.) to accepted papers
• distribute accepted papers over conference sessions
• setup presentation schedule
• create a draft of the book of abstracts automatically
• export database contents in excel for use with other applications
Features for Editors
• create session names and asign to the contributions
• create a list of default keywords (checkboxes for the author form)
• view list of assignments, filter and sort by several criterions
• view and edit details of authors
• view and edit details of submissions
Features for Reviewers
• view all submitted papers
• rate and comment for papers (state preferences which papers one would like/not like to work on)
• view details of authors
• view list of assignments, filter and sort by several criterions
• conduct reviews
CMS performance features
• runs on under PHP MySQL Database servers
• allow FTP upload/download
• handles 1000+ paper submissions
• all lists that can potentially be long can be filtered, sorted and displayed in small chunks
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